moonScan for Business Terms

moonScan is operated by:

moonlight global s. r. o.
Registered address: Nemocničná 615/45, 924 01 Galanta, Slovakia
Company registration number / IČO: 54090067

• Company: the business or organisation that holds the company account.
• Owner: the person who created the company account and speaks for the Company.
• Admin: a person the Owner has given permission to manage plain members.
• Member: a person who holds a seat, with their own moonScan account.
• Seat: paid moonScan access for one person, paid for by the Company.
• Plan: the Company's paid subscription for seats.

The Owner confirms that they are at least 18 years old, have the authority to bind the Company to these Terms, and will give us accurate company and billing details. The Owner needs a moonScan account with an email address.

The Company is responsible for:

• everything the Owner and its Admins do in the company account;
• choosing who becomes an Admin, and keeping those logins secure;
• inviting only people it may invite, at the email address that belongs to them;
• telling people what the Company can and cannot see before it invites them (see section 8);
• complying with employment, data protection, and other laws that apply to it;
• paying for the Plan.

The Owner manages billing and seats. Admins invite and remove plain members only. The Owner cannot leave the Company or be removed from it, and an Admin cannot remove the Owner.

One seat covers one person. A Company can hold from 1 to 1000 seats. A Plan is billed per seat, monthly or yearly. The price and billing interval are shown before you pay. Payments are processed by Stripe, and invoices, cards, and VAT ID can be managed in the billing portal. The number of seats is managed in moonScan.

A Company can set up its team before it pays. People added before a Plan is active are only saved on the list: no email is sent, no seat is held, and nothing is charged until the Owner activates a Plan.

The Owner can set an optional seat cap. If the Company adds more people than it has seats, we add seats automatically, but never beyond the cap, and the Company agrees to pay for them. Without a cap, seats stay fixed and adding people stops when all seats are filled. Changes during a billing period are prorated by our payment provider.

When a Member leaves or is removed, we release a seat, but never below the number of seats still held and never below one. If our payment provider is unavailable, the release can be delayed. Contact customer support if a seat count looks wrong.

We may change prices for future billing periods and will give notice where required by law. Taxes are shown at checkout.

A Plan renews automatically at the end of each period until the Owner cancels it.

The Owner can cancel in the billing portal (Manage billing in the company dashboard) or by contacting erik@moonlightbrand.sk. Cancelling stops future charges and the Plan runs until the end of the period already paid. Cancelling does not by itself refund past charges. Whether a refund is available for a company Plan depends on applicable law and any written agreement with the Company; ask erik@moonlightbrand.sk.

When the Plan ends:

• seats stop giving paid access;
• Members stay on the company list, and their own accounts keep working;
• Members keep their scans and history, and any personal plan they hold applies again;
• the Company can start a new Plan to cover its team again.

If a payment fails, the Plan is marked as payment failed. While a Plan is past due, no seat gives paid access. Members' own accounts, scans, and history are not affected.

The Owner can fix this by updating payment details in the billing portal. Paid access returns once the payment succeeds. If the payment is not resolved and the subscription ends, section 5 applies.

• The Owner and Admins invite people by email. Each invite link is personal and single-use.
• An invite is valid for 7 days and can be cancelled before it is used.
• The invited person must sign in with the email address the invite was sent to.
• An invite can be accepted only while the Plan is active and the Company is not suspended.
• A person can belong to only one company at a time and must leave one before joining another.
• Joining is the person's own choice. Before they accept, they are shown what the Company can see, and they can decline.
• The Owner can remove anyone except themselves, and Admins can remove plain members. A Member can leave at any time in Settings. Removal and leaving take effect immediately. The person's access returns to their own plan, and a seat is released.
• We keep a record of joins, removals, and departures (see the Data Processing Agreement).

A Member's moonScan account is personal. Their scans, readings, and history belong to the Member, stay with them when they leave, and are never available to the Company. The Privacy Policy applies to the Member's data.

The Company pays for seats. The Company sees only seat status, email, role, and billing facts about its own Plan, plus anonymous team averages. This is our promise to every Member, in the same words we use in the Privacy Policy:

Your company can see that you hold a seat: your email, your role and whether you have joined.

It also sees anonymous team averages for completed weeks, and only once at least 5 people contribute to them.

It never sees your readings, your scans, or when you scan. You can leave at any time and keep your own scan history.

Team averages cover completed weeks only, past weeks do not change when someone joins or leaves, and no average shows a name, an identifier, or a per-person count. A share of people who scanned is shown only when at least 5 people scanned and at least 5 did not.

The Company agrees not to:

• use moonScan or team averages to make or support any decision about an individual, including hiring, firing, promotion, discipline, pay, scheduling, insurance, credit, healthcare, safety, or eligibility;
• evaluate, rank, or monitor individual people with moonScan;
• try to work out one person's readings or scan behaviour from team averages, including by adding or removing people or by comparing weeks;
• require, pressure, reward, or penalise anyone for accepting an invite, scanning, or sharing results;
• ask Members for their readings or scans in any other way as a condition of work or benefits;
• use moonScan as a medical device or for medical, clinical, diagnostic, or emergency decisions;
• share Owner or Admin logins, or resell moonScan seats.

moonScan is a wellness service and not a medical device (see the Medical & Wellness Disclaimer). Section 10 of the Terms of Service also applies.

We may suspend a Company if it breaks these Terms, especially section 9, or if keeping access open creates a legal, security, payment, or operational risk. Where reasonable we will tell the Owner why.

While a Company is suspended, seats give no paid access, and invites cannot be sent, resent, or accepted. Billing and membership data stay as they are, and reinstating the Company restores them. Suspension does not cancel the subscription, so the Owner must cancel the Plan to stop charges.

The Company can stop using moonScan for Business at any time by cancelling its Plan. We may end a Company's access after a serious or repeated breach.

How we handle personal data for the Company is described in the Data Processing Agreement. moonScan staff who support a Company see only seats, emails, billing state, membership events, and the same anonymous team averages as the Company. They never see a reading, a scan, or scan activity. Support actions on a company account are logged.

Sections 17 (Disclaimers), 18 (Limitation of liability), and 20 (Governing law and disputes) of the Terms of Service apply to company Plans. Nothing in these Terms limits liability where it would be unlawful to do so.

We may update these Terms. If a change materially affects a Company, we will tell the Owner by email before it applies to the next billing period.

Purchase, billing, invoice, seat, and access help: erik@moonlightbrand.sk

Privacy, data, and security questions, and security reports: viktor@moonlightokuliare.sk